Here you will find the information you need to address, pack and ship your wedding invitations.
We do not like to talk about it, but choosing the design of your invitation and placing your order is only the first part of the invitation process. Then comes the essential of assembling each package in an envelope, address them (correctly) and determine the correct postage. We have divided it into six simple steps to guide you.
1. Assemble your invitations
Give yourself enough time to process and fill all these envelopes. Your planner can do this for you, or your stationery can do it for an additional fee. But if you (and perhaps your generous wedding party) do the work, here are some guidelines:
- The invite goes to the bottom, then stack your enclosures on top in order from largest to smallest (the smallest goes to the top of the stack).
- The RSVP card must be inserted in the envelope of the envelope response (the flap covers a part of the text).
- Place everything in the inner envelope so that the text is facing outward so guests can read the invitation as they take it out.
- Place the unsealed inner envelope in the outer envelope with the names of the guests facing outward.
Note: The inner envelopes are not necessary and are reserved for traditional invitations.
2. Stamp the RSVP envelopes
You do not want your guests to leave their RSVP envelopes by mail without a stamp or to make them pay for postage to RSVP for your event. Make it easy for them to reply by pre-stamping the RSVP envelope. You’ll that they communicate with you (or with the person in charge of the guest list) without any problem.
3. Weigh a complete Invitation
Before mailing your wedding invitations, ask the post office to weigh a fully assembled envelope to find the exact number of stamps needed. This step may seem tedious, but the alternative could mean those invitations are returned by insufficient postage, which will make your entire wedding planning timeline for a loop. Enclosures, usually increase postage. Remember when you deciding on to include maps or reception cards and the type of paper they are printed on.
4. Have your Invitations Hand-Processed or Hand-Canceled
Mail center machines can handle only certain shapes and sizes of envelopes, usually rectangles from a minimum of 3.5 inches by 5 inches to a maximum of 6.125 inches by 11.5 inches. If your envelope has an odd shape (for example, square), even if it is in these dimensions, you may have to pay a non-machinable rate of 20 cents per envelope. With larger invitations (more than 3.5 ounces or more than 6.125 by 11.5 inches), like a boxed invitation, you do not have to pay extra to hand-processed.
Even if your invitation does not meet the non-machinable criteria, consider paying the additional fees to process them by hand. This will ensure that your mail is ordered by a person instead of by a machine that can fold or stain envelopes. Another option is manual cancellation (only a stamp indicating that your mail is processed). In most cases, this option is free, but first, contact your local post office to make sure they have a hand stamp. The big warning: most post offices try to separate manually canceled mail from regular mail, but there is no guarantee that your invitations will not also pass through the processing machines.
5. Put a Stamp on it
After all the work you put into your envelopes and invitations, give them a special look. Customizing a stamp for your wedding is an excellent way to personalize it. This is the first opportunity for you to show the theme of your wedding. Some custom stamp stores that we like are Shutterfly, Wedding Paper Divas, Etsy, Minted or, the classic option, USPS. There is also the option of working with stationery to design personalized postage that matches the design of your invitation or your colors. And do not forget to order enough for your RSVP envelopes.
6. Mail them out
Yeah, it’s all done! Send your invitations six to eight weeks before the wedding, or 10 to 12 weeks in advance if you are having a destination wedding.